Increase Your Schengen Visa Approval Rate by 80% with the Right Explanation Letter

🔵 When do you need to write an explanation letter?

1️⃣ When you need to provide additional explanations for the visa application materials submitted.

2️⃣ If the applicant has an incomplete travel history, complex or unfavorable family relationships affecting the visa application.

3️⃣ When unable to provide regular income proof or if there are significant transactions in your bank account.

🔵 How should the explanation letter be written?

❇️1. Introduce Yourself At the beginning of the explanation letter, you should briefly introduce yourself, including your name, age, occupation, and family situation, to give the visa officer a clear understanding of your identity and background.

❇️2. Explain Your Travel Plans and Purpose In the main body of the letter, you need to detail your travel plans and objectives, including your itinerary, accommodation arrangements, destinations, and modes of transportation. You should clarify how your travel plans align with the type of visa you are applying for and demonstrate that your travel plans are reasonable and feasible. If there are special circumstances, such as attending a conference or event, you need to describe these in detail and provide supporting documents.

❇️3. Discuss Your Financial Situation In the explanation letter, you should outline your financial situation, including your source of income, savings, and employment status. You need to prove that your financial situation is sufficient to support your travel plans and provide relevant documents, such as bank statements and employment verification.

❇️4. Address Other Issues In the letter, you also need to discuss other relevant issues, such as your family situation, social relationships, and travel history. You should explain how these issues relate to your visa application and provide supporting documents.

❇️5. Conclusion In the conclusion of your explanation letter, you should thank the visa officer for their time and consideration, expressing your sincerity and desire for your visa application to be approved. You can also include your contact information at the end, in case the visa officer needs to reach you.

🔵 Specific Cases Analysis

Case 1️⃣: No Fixed Income In this scenario, the applicant’s letter should include the source of income, average monthly income, and evidence of financial capability to fund the trip, along with the purpose and duration of the visit.

Case 2️⃣: Unable to Provide Business License Here, the letter should state that the company does not issue a business license for individual employee reasons, including key information about the company (name, address, legal representative), signed by the company leader and stamped.

Case 3️⃣: Unable to Provide a Copy of the Invitation Letter This is common with foreign academic institutions inviting parents for graduation ceremonies. The explanation letter should include the inviter's identity and contact details, the invitee's stay duration and purpose, the applicant's school or workplace address and contact, the event time, the reason for not providing a copy, and the tracking number if the invitation has already been sent.

Case 4️⃣: Itinerary Includes Both Business and Tourism Activities Since the itinerary involves two types, the explanation letter should convince the consulate of the trip's authenticity, including reasons for tourism activities following business engagements and who is paying for each part of the trip.

Case 5️⃣: Significant Transactions in Bank Statements Large transactions in bank statements (generally three times the average monthly balance over several months) can be seen as manipulative by consulates. The letter should explain the reason for significant deposits, especially if they result from redeeming financial products.

Case 6️⃣: Applying for a Family Reunion Visa When the Overseas Relative Cannot Issue an Invitation The issuer of an invitation must meet two conditions: holding a long-term visa and having stayed in the country for at least three months. If not, the letter should include details about when the relative went to the country, their status, address, contact information, the applicant's planned visit time, activities, and who will bear the costs.

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